Free 2025 Landlord-Tenant Templates

Residential Lease Agreement

Standard 12-month rental agreement establishing the landlord-tenant relationship. Includes rent terms, security deposit, property rules, and maintenance responsibilities.

• State-specific clauses & required disclosures
• Security deposit terms with state limits
• Pet policy & additional occupant rules
• Maintenance & repair responsibilities
• Late fee & grace period terms
• Lease renewal & termination provisions
• Utilities & appliances included

Month-to-Month Lease

Flexible rental agreement that automatically renews each month. Either party can terminate with proper notice. Ideal for transitional housing situations.

• Automatic monthly renewal clause
• State-specific notice periods (30/60 days)
• Rent adjustment provisions
• Termination by either party
• Security deposit handling
• Same protections as fixed-term lease
• Convert to annual lease option

Roommate Agreement

Establishes clear rules between roommates sharing a rental. Covers rent split, utilities, guests, cleaning duties, and what happens if someone moves out early.

• Rent & utility split formulas
• Guest policies & quiet hours
• Cleaning & chore schedules
• Security deposit allocation
• Early move-out procedures
• Shared space responsibilities
• Dispute resolution process

Sublease Agreement

Allows tenants to rent their space to a subtenant while remaining responsible to the landlord. Essential for study abroad, temporary relocations, or work assignments.

• Original lease compliance
• Sublease term & rent amount
• Security deposit handling
• Landlord consent provisions
• Liability & insurance terms
• Property condition documentation
• Subtenant obligations defined

Pay or Quit Notice

Official notice requiring tenant to pay overdue rent within a specified period (3-14 days depending on state) or vacate the property. First step in the eviction process.

• State-specific notice periods (3/5/7/14 days)
• Exact amount owed calculation
• Payment instructions & deadline
• Consequences of non-compliance
• Proper service instructions
• Court-ready formatting
• Landlord signature & date

Cure or Quit Notice

Notice requiring tenant to fix a lease violation (unauthorized pet, noise, guests) within a specified period or vacate. Documents the violation for court if needed.

• Specific violation description
• Lease clause reference
• Required remedy/action
• State-specific cure period
• Consequences if not cured
• Date of violation observed
• Court-admissible format

Notice to Vacate

Formal notice from landlord requiring tenant to move out by a specific date. Used to end month-to-month tenancies or notify of non-renewal. State notice periods apply.

• State-specific notice periods (30/60/90 days)
• Exact move-out date specified
• Property condition expectations
• Key return instructions
• Security deposit return process
• Final walkthrough scheduling
• Forwarding address request

Security Deposit Demand Letter

Formal letter from tenant demanding return of security deposit after move-out. Cites state law deadlines and threatens small claims court action if not returned.

• State-specific return deadlines (14-60 days)
• Deposit amount & date paid
• Move-out date documentation
• Property condition statement
• Legal consequences cited
• Response deadline
• Payment instructions

Itemized Deduction Statement

Detailed breakdown of security deposit deductions for damages, cleaning, and unpaid rent. Required by most states when withholding any portion of deposit.

• Line-by-line deduction breakdown
• Cost per item with receipts
• Original deposit amount
• Amount returned calculated
• Photo documentation references
• Normal wear & tear excluded
• State law compliance

Security Deposit Receipt

Official receipt documenting security deposit collection at move-in. Includes bank location for escrowed deposits and state disclosure requirements.

• Amount received documented
• Payment method recorded
• Bank escrow information
• State limit compliance
• Interest payment disclosure
• Return conditions stated
• Both party signatures

Rent Increase Notice

Official notice informing tenant of upcoming rent increase. Complies with state-required notice periods (30-90 days) and rent control regulations where applicable.

• State-specific notice periods
• Current & new rent amounts
• Effective date clearly stated
• Rent control compliance
• Tenant options explained
• Payment method instructions
• Landlord contact information

Late Rent Notice

Formal reminder that rent is past due. Documents late fees owed and warns of potential consequences including eviction if payment isn't received promptly.

• Amount due with late fees
• Grace period reference
• State-compliant late fee limits
• Payment methods accepted
• Consequences of non-payment
• Contact for payment arrangements
• Creates paper trail for court

Rent Receipt

Official receipt documenting rent payment received. Required by law in many states when tenants pay cash. Creates proof of payment for both parties.

• Amount received documented
• Payment date recorded
• Payment method (cash/check/etc.)
• Period covered (month/year)
• Balance due if any
• Landlord signature required
• Duplicate for tenant records

Rental Application

Comprehensive tenant screening form collecting employment, rental history, references, and consent for background/credit checks. Fair Housing Act compliant.

• Personal information section
• Employment & income verification
• Rental history (last 3-5 years)
• Personal & professional references
• Background check consent
• Fair Housing Act compliant
• Application fee disclosure

Move-In/Move-Out Checklist

Room-by-room property condition documentation. Protects landlords from false damage claims and tenants from unfair deposit deductions. Required in many states.

• Room-by-room inspection
• Condition rating system
• Photo documentation space
• Both party signatures
• Comparison columns (in/out)
• Appliance & fixture checklist
• Key & remote inventory

Notice to Enter Property

Written notice required before landlord enters rental unit for repairs, inspections, or showings. Most states require 24-48 hours advance notice.

• State-specific notice periods (24-48 hrs)
• Reason for entry stated
• Date & time window specified
• Who will be entering
• Tenant contact option
• Emergency exception noted
• Legal compliance assured