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Landlord Information

Landlord Information

Entity Type Individual Person Corporation Limited Liability Company (LLC) Partnership Sole Proprietorship Trust Non-Profit Organization Government Entity

Select the type of entity

Full Legal Name

As it should appear on the document

Doing Business As (DBA)

Optional trade name

State of Formation Select state... Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming District of Columbia

Where the entity was formed

Authorized Representative

Person authorized to sign

Representative Title

Title or position

Address

Street Address

Full street address including suite or unit number.

City

City of landlord residence or business.

State Select... Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming District of Columbia

State where this address is located.

ZIP Code

5-digit ZIP code.

Email Address

Used for correspondence and notices.

Phone Number

Best number for direct contact.

Tenant Information

Tenant Information

Entity Type Individual Person Corporation Limited Liability Company (LLC) Partnership Sole Proprietorship Trust Non-Profit Organization Government Entity

Select the type of entity

Full Legal Name

As it should appear on the document

Doing Business As (DBA)

Optional trade name

State of Formation Select state... Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming District of Columbia

Where the entity was formed

Authorized Representative

Person authorized to sign

Representative Title

Title or position

Address

Street Address

Full street address including suite or unit number.

City

City of tenant residence or business.

State Select... Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming District of Columbia

State where this address is located.

ZIP Code

5-digit ZIP code.

Email Address

Used for correspondence and notices.

Phone Number

Best number for direct contact.

Rent & Expenses

Base Monthly Rent ($) *

The core rent amount before any CAM, taxes, or insurance. Additional expenses are layered on top depending on the lease type.

Rent per Square Foot ($/SF/year)

Market rate varies by location and property class. Use this to benchmark against comparable spaces in the same area.

Lease Type * Select… Gross Lease (landlord pays expenses) Net Lease (tenant pays some expenses) Triple Net / NNN (tenant pays all expenses) Modified Gross

NNN leases are landlord-favorable; tenants pay taxes, insurance, and maintenance on top of base rent. Gross leases bundle all costs.

CAM Charges ($/month)

Common Area Maintenance — tenant's share of maintaining shared areas (lobbies, parking lots, landscaping). Typical for multi-tenant buildings.

Property Taxes Select… Included in rent Tenant pays proportionate share Tenant pays all

In NNN leases, tenants pay their pro-rata share of real estate taxes. Negotiate a base-year cap to limit exposure to tax increases.

Property Insurance Select… Included in rent Tenant pays proportionate share Tenant pays all

Tenants typically also carry their own liability insurance ($1–2M minimum) regardless of who pays building insurance.

Utilities Select… Included in rent Tenant pays separately Split / Sub-metered

Most commercial leases require tenants to pay utilities directly. Sub-metering provides the most accurate billing.

Security Deposit ($) *

Typically 1–3 months' rent for commercial spaces. Larger, longer-term leases may require 6 months. Negotiate a reduction schedule over time.

Annual Rent Escalation Select… None (flat rent) 2% per year 3% per year 5% per year CPI-Based (inflation-linked) Other (specify in additional terms)

Annual escalations protect landlords from inflation. As a tenant, try to cap escalations at 3% or negotiate CPI with a floor/ceiling.

Lease Terms

Lease Start Date *

The date the tenant takes possession. A "rent commencement date" may differ if a free-rent period (rent abatement) is negotiated.

Lease Term * Select… 1 year 2 years 3 years 5 years 10 years 15 years 20 years

Longer terms give tenants rent stability; shorter terms preserve flexibility. Landlords typically offer better rates for 5+ year commitments.

Renewal Options Select… None One 5-year option Two 5-year options One 10-year option Multiple options

Negotiate renewal options at current market rate or a fixed cap. Renewal options must be exercised with proper notice (typically 6–12 months in advance).

Tenant Improvement Allowance / Details

TI allowances are landlord-funded improvements. Document exactly what's covered, who manages construction, and how unused funds are handled.

Tenant Improvement Allowance ($)

Typical TI allowance ranges from $15–75/SF depending on market and lease term. Higher TI often means higher base rent.

Maintenance Responsibility Select… Landlord maintains all Tenant maintains interior only Triple Net (tenant maintains all) Shared (specify in addendum)

Clearly define HVAC, roof, structural, and common area maintenance responsibilities to avoid costly disputes.

Assignment / Sublease Rights Select… Not Allowed Allowed with Landlord Consent Freely Assignable

Assignment rights are critical for business exits, mergers, or acquisitions. Negotiate "consent not to be unreasonably withheld" language.

Personal Guarantee Required

Landlords often require personal guarantees from business owners, especially for new businesses. Try to limit the guarantee to 1–2 years of rent.

Governing Law (State) * Select… AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming

Must match the state where the commercial property is located. Commercial lease law is generally less tenant-protective than residential.

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Not Legal Advice: This automated form assistance tool provides general information and document templates. It is not a substitute for legal advice from a qualified attorney. Laws vary by jurisdiction and change over time. Consult with a licensed attorney for advice specific to your situation.
Last updated: January 2026