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Party Equipment Rental Agreement

Rent out tables, chairs, tents, and inflatables for an event with terms for delivery, setup, damage, weather, deposits, and cancellation. Preview first.

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What this document does

A stand-alone agreement between a party or event rental company and a customer for tables, chairs, tents, linens, inflatables, games, lighting, and similar items delivered to an event, covering an itemized list of up to five lines with quantities, rental prices and replacement values, the event date, delivery, setup and collection, what the site must provide, counts and condition at delivery, missing and damaged items, weather and inflatable safety, fees, deposits and payment, cancellation, and who is responsible for guests and injuries. It is not a general equipment rental for tools, machinery, or vehicles, and it does not rent the venue itself.

What it covers

  • Parties
  • The Rental Items
  • Event, Delivery, and Collection
  • What the Site Must Provide
  • Counts, Condition, and Use
  • Weather and Inflatable Safety
  • Fees, Payment, and Cancellation
  • Loss, Damage, and Liability
  • Additional Terms
  • General Provisions

A template you fill in yourself from your own answers. LeaseCraft is not a law firm and does not give legal advice; for advice about your situation, talk to a lawyer.

How it works

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Answer the questions

Plain-language questions about the people, dates and terms.

2

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Read the document built from your answers and change anything before you download.

3

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Included with LeaseCraft Annual ($19.99/year).

Questions about the Party Equipment Rental Agreement

An itemized list of up to five lines with quantities, rental prices, and replacement values, plus further items priced on the invoice; the event date, delivery and collection windows and address; who sets up; what the site must provide, such as level ground, a clear access path, power, and water; counts and condition at delivery; missing, damaged, and dirty items; weather and inflatable safety; the booking deposit, balance, and payment terms; cancellation and date changes; and who is responsible for guests and injuries.

No. This agreement is written for items delivered to an event and collected afterwards, such as tables, chairs, tents, linens, inflatables, games, and lighting, and it deals with setup, the event site, guests, and weather. For tools, machinery, cameras, or other equipment the renter picks up and operates, use the equipment rental agreement instead.

You enter each line's quantity, the rental price for that line, and the replacement value of one unit. The agreement adds the lines into a rental subtotal, adds any delivery fee, setup fee, and damage waiver fee into a total, and works out the booking deposit and the balance from the total. It also states the total replacement value of every unit, which is the most the customer would owe if everything were lost.

The customer is responsible for the items from delivery until collection. A missing item is charged at its replacement value, a damaged item at the repair cost up to its replacement value, and breakables are counted at collection. Normal wear is excluded and defined. The rental company sends an itemized statement within a number of days you choose, and you can offer a damage waiver for a fee and hold a refundable security deposit.

The rental company may cancel or shut down for safety, and you choose whether a weather cancellation before delivery gives a full refund or a credit for a future date. Once delivered, weather during the event does not earn a refund unless agreed. If inflatables are included, the agreement sets the wind limit you enter, requires adult supervision, keeps the blower running, and lists the posted occupancy and conduct rules.

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