Photography Services Agreement

The photographer or studio

Is the photographer a business or an individual?

Photographer's full legal name

For a business, use its registered name, including "LLC" or "Inc." if it has one.

Street address

City

State

ZIP code

Email optional

Used for written notices under the agreement.

Phone optional

The client

Is the client a business or an individual?

Client's full legal name

For a business, use its registered name, including "LLC" or "Inc." if it has one.

Street address

City

State

ZIP code

Email optional

Used for written notices under the agreement.

Phone optional

The shoot

What kind of shoot is this?

Briefly describe the shoot optional

For example, "the Smith-Lopez wedding ceremony and reception" or "a spring menu shoot for 12 dishes." Required if you chose "Something else."

Date of the shoot (the first day, if it runs over several days)

Last day of the shoot optional

Only for shoots that run over more than one day.

Start time of coverage

For example, "2:00 p.m."

Hours of coverage (per day, for a multi-day shoot)

Where will the shoot take place?

Venue names and addresses, one per line.

Coverage and travel

Hourly rate for coverage beyond the agreed hours optional

Leave blank if extra coverage must be agreed and priced separately.

Is a second photographer included?

Yes No

Travel fee, if any optional

A flat amount added to the fee for travel to the location.

Edited images and delivery

How many edited images will the client receive?

How will the images be delivered?

Within how many days after the shoot will the images be delivered?

Prints, albums, or other products included optional

For example, "one 10x10 inch lay-flat album with 30 pages."

Fee and payment

Total fee for the shoot

The full package price, not including any travel fee, overtime, or taxes.

Booking retainer paid at signing optional

Reserves the date and is credited toward the total fee.

How many days before the shoot is the rest of the fee due?

Enter 0 if it is due on the day of the shoot.

Accepted payment methods

Bank transfer

Check

Credit or debit card

Cash

Payment app

Late payment fee optional

Cancellation and rescheduling

If the client cancels close to the shoot date, what does the client owe?

The booking retainer, if any, is kept whenever the client cancels.

Can the client move the shoot to a new date without losing payments already made?

Yes No

If the photographer cannot attend, should it try to arrange a qualified replacement?

Yes No

The client can accept the replacement or take a full refund instead.

Ownership and use of the images

Who owns the copyright in the images?

May the photographer use images from the shoot in its portfolio and marketing?

Yes No

The client can later ask that particular images not be used.

On the day

Will the client provide a shot list or list of must-have photos?

Yes No

Will the client provide a meal and short break for the photography team during long coverage?

Yes No

Client's point of contact on the day optional

Name and phone number of the person the photographer can go to during the shoot.

Final terms

Should the photographer keep the client's personal details and unpublished images private?

Yes No

Anything else both sides agreed to? optional

Which state's law should govern this agreement?

Usually the state where the photographer is based or the shoot takes place.

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The photographer or studio

The client

The shoot

Coverage and travel

Edited images and delivery

Fee and payment

Cancellation and rescheduling

Ownership and use of the images

On the day

Final terms

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