Vendor Agreement

The vendor

Is the vendor a business or an individual?

Vendor's full legal name

For a business, use its registered name, including "LLC" or "Inc." if it has one.

Street address

City

State

ZIP code

Email optional

Used for written notices under the agreement.

Phone optional

The buyer

Is the buyer a business or an individual?

Buyer's full legal name

For a business, use its registered name, including "LLC" or "Inc." if it has one.

Street address

City

State

ZIP code

Email optional

Used for written notices under the agreement.

Phone optional

What the vendor supplies

What will the vendor supply?

Purchase orders

Within how many business days must the vendor accept or reject a purchase order?

If the vendor does not respond in time, the order is treated as accepted.

Minimum order amount optional

Leave blank if the buyer can order any amount.

Delivery

Inspection and rejection

How many days does the buyer have to inspect a delivery and report problems?

When goods or services are rejected, who chooses the fix?

Pricing and payment

Prices

List unit prices or describe the price list, one item per line. For example, "12x12x12 boxes - $1.10 each."

How many days' written notice must the vendor give before changing prices?

Maximum total price increase in any 12-month period, as a percentage optional

Leave blank for no cap.

When will the vendor invoice?

How many days does the buyer have to pay each invoice?

Enter 0 if payment is due on receipt.

Accepted payment methods

Bank transfer

Check

Credit or debit card

Payment app

Late payment fee optional

Warranty

How long is the warranty?

Enter the number here and choose days or months below.

Days or months?

Insurance and indemnity

Will the vendor carry general liability insurance?

Yes No

Who will protect whom against claims by outsiders?

A party that indemnifies covers the other side's losses from third-party claims caused by its own negligence or breach, as far as the law allows.

Term and renewal

Start date

Initial term, in months

Should the agreement renew automatically at the end of each term?

Yes No

Days of written notice either side can give to end the agreement early for any reason optional

Leave blank if the agreement can be ended early only for breach.

Final terms

Should both sides keep each other's non-public business information confidential?

Yes No

Pricing, order volumes, specifications, and similar information.

Anything else both sides agreed to? optional

Which state's law should govern this agreement?

Usually the state where the vendor or the buyer is based.

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The vendor

The buyer

What the vendor supplies

Purchase orders

Delivery

Inspection and rejection

Pricing and payment

Warranty

Insurance and indemnity

Term and renewal

Final terms

Review your answers

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