Property Maintenance Checklist for Landlords (2025)
Regular property maintenance protects your investment, prevents costly emergency repairs, and keeps tenants satisfied. Use this checklist to stay on top of essential maintenance tasks.
Spring Maintenance (March-May)
Spring is ideal for inspecting winter damage and preparing the property for warmer months.
- Inspect roof for winter damage and missing shingles
- Clean gutters and downspouts
- Check foundation for cracks or settling
- Service HVAC system (A/C tune-up)
- Test smoke and CO detectors
- Inspect exterior paint and siding
- Check window screens and weather stripping
- Prepare landscaping and irrigation systems
- Power wash decks, patios, and walkways
Summer Maintenance (June-August)
Summer is the best time for outdoor projects and preventive maintenance during good weather.
- Maintain landscaping and lawn care
- Check and clean dryer vents
- Inspect and repair fencing
- Check exterior lighting and replace bulbs
- Clean and inspect the A/C condenser unit
- Test irrigation system for leaks
- Inspect deck/patio for damage
- Check caulking around windows and doors
- Schedule chimney inspection and cleaning
Fall Maintenance (September-November)
Fall preparation prevents costly winter emergencies and ensures heating systems work properly.
- Service heating system before winter
- Clean gutters after leaves fall
- Drain and winterize irrigation systems
- Check weather stripping and insulation
- Inspect fireplace and chimney
- Test smoke and CO detectors again
- Check attic for proper ventilation
- Seal gaps and cracks before winter
- Inspect roof before snow season
Winter Maintenance (December-February)
Winter maintenance focuses on preventing freeze damage and keeping heating systems running efficiently.
- Check for ice dams on roof
- Ensure pipes are insulated in cold areas
- Replace furnace filters monthly
- Clear snow from walkways and entrances
- Monitor indoor humidity levels
- Check for drafts around windows/doors
- Inspect water heater
- Test backup heating if applicable
- Document any freeze or storm damage
Annual Inspections
These major items should be inspected at least once per year to catch problems early.
- Professional HVAC inspection and service
- Roof inspection by roofing contractor
- Plumbing system inspection
- Electrical panel and outlet inspection
- Pest inspection
- Water heater flush and inspection
- Foundation and structural inspection
- Fire extinguisher inspection/replacement
- Dryer vent professional cleaning
Frequently Asked Questions
Most landlords conduct formal inspections quarterly or semi-annually, with proper notice to tenants (typically 24-48 hours). Annual inspections are the minimum. Drive-by exterior checks can be done more frequently.
Landlords are responsible for maintaining the property in habitable condition. This includes structural elements, plumbing, heating, electrical, and appliances you provide. Tenants are typically responsible for minor items like light bulbs, filters, and general cleanliness.
Budget 1-2% of the property value annually for maintenance. For a $200,000 property, that is $2,000-4,000 per year. Older properties typically need more. Set aside funds monthly in a reserve account.
Emergencies (no heat, major leaks, safety issues) should be addressed within 24 hours. Urgent issues within 48-72 hours. Routine maintenance within 1-2 weeks. Document all requests and your response times.
Property managers handle maintenance coordination but charge 8-12% of rent. Consider it if you have multiple properties, live far away, or prefer hands-off management. For 1-2 local properties, self-management is often more cost-effective.
Track Your ROI
Use our Landlord ROI calculator to see how maintenance costs affect your returns.
Calculate ROIIn This Guide
- Spring Maintenance (March-May)
- Summer Maintenance (June-August)
- Fall Maintenance (September-November)
- Winter Maintenance (December-February)
- Annual Inspections
- FAQs