Security Deposit Receipt
Updated 2026
State-Compliant
Free Template
Create professional security deposit receipts that comply with state disclosure requirements. Our template includes proper documentation of deposit amount, holding location, and conditions for return.
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State Security Deposit Laws
| State | Maximum Deposit | Return Deadline |
|---|---|---|
| California | 2x rent (unfurnished) | 21 days |
| New York | 1 month rent | 14 days |
| Texas | No limit | 30 days |
| Florida | No limit | 15-30 days |
| Illinois | No limit | 30-45 days |
| Colorado | No limit | 30-60 days |
Best Practices for Security Deposits
For Landlords:
- Provide written receipt immediately upon receiving deposit
- Hold deposits in a separate interest-bearing account (where required)
- Conduct move-in inspection with tenant and document condition
- Keep detailed records of deposit account information
- Return deposit promptly with itemized deduction list
For Tenants:
- Request written receipt at time of payment
- Document the property condition at move-in with photos
- Keep a copy of all receipts and inspection reports
- Provide forwarding address at move-out
Related Documents
- Move-In Inspection Checklist - Document property condition
- Move-Out Inspection Checklist - Compare condition at end of tenancy
- Security Deposit Return Letter - Itemized accounting at move-out
- Security Deposit Calculator - Calculate proper return amount
Frequently Asked Questions
A security deposit receipt should include: tenant name(s), landlord name, property address, deposit amount, date received, payment method, bank account information (where required by law), move-in date, and signatures of both parties.
Many states require landlords to provide written receipt of security deposits. Some states also require disclosure of where the deposit is held (bank name and account information). Check your state laws for specific requirements.
Limits vary by state: California (2x monthly rent unfurnished, 3x furnished), New York (1 month), Texas (no limit), Florida (no limit), Illinois (no limit but Chicago has limits). Some cities have additional restrictions.
Return deadlines vary by state: California (21 days), New York (14 days), Texas (30 days), Florida (15-30 days), Illinois (30-45 days). Landlords must provide an itemized list of any deductions.
Landlords can typically deduct for: unpaid rent, cleaning costs beyond normal wear and tear, damage beyond normal wear and tear, and unreturned keys or remotes. They cannot deduct for normal wear and tear or pre-existing damage.
Quick Facts
- Time: 5-10 minutes
- Format: PDF & Word
- Cost: Free
- Updated: 2026