Tenant Screening Authorization
Updated 2026
State-Compliant
Free Template
Create an FCRA-compliant tenant screening authorization form for legal background and credit checks. Our template includes all required disclosures and consent language for proper tenant verification.
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FCRA Compliance Requirements
The Fair Credit Reporting Act (FCRA) requires specific elements in screening authorizations:
- Clear Disclosure: Inform applicant that a consumer report may be obtained
- Written Consent: Obtain applicant's written authorization
- Standalone Document: Authorization should be separate or clearly distinguished
- Adverse Action Notice: If denying based on report, provide required notices
What Can Be Checked
Credit History
- Credit score
- Payment history
- Outstanding debts
- Bankruptcies
Background Check
- Criminal records
- Sex offender registry
- Eviction history
- Identity verification
Using the Authorization
After obtaining signed authorization:
- Submit to your tenant screening service with the authorization
- Retain the original signed document for at least 2 years
- If denying based on report findings, provide:
- Pre-adverse action notice with copy of report
- Summary of FCRA rights
- Opportunity to dispute inaccurate information
- Final adverse action notice if decision stands
Related Screening Documents
Complete your tenant screening process with these additional forms:
- Rental Application - Collect applicant information
- Reference Check Form - Verify landlord and employer references
Frequently Asked Questions
A tenant screening authorization is a legal document where a rental applicant gives written consent for a landlord to run credit checks, background checks, and verify references. It is required by the Fair Credit Reporting Act (FCRA) before obtaining consumer reports.
Yes, the Fair Credit Reporting Act (FCRA) requires written authorization before obtaining a consumer report (credit check or background check) on any applicant. The authorization must be clear and conspicuous, separate from other application documents.
A standard tenant screening typically includes: credit report and score, criminal background check (national and state), eviction history, employment verification, rental history verification, and identity verification. The specific checks depend on the screening service used.
Most screening authorizations are valid for a single use or for 30-90 days from the signature date. If you need to rescreen an applicant after this period, you should obtain a new authorization. Check your local laws for specific requirements.
A tenant can refuse to sign, but landlords can then decline to process the application. Signing the authorization is typically a requirement to be considered for tenancy. However, landlords must handle any provided information in compliance with privacy laws.
Quick Facts
- Time: 5-10 minutes
- Format: PDF & Word
- Cost: Free
- Updated: 2026