Maintenance Request Form Generator

A tenant's written repair request with the problem, location, urgency and entry permission.

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General-purpose template. Not reviewed for your state's specific requirements.

How it works

Three steps from blank form to a document you can sign.

  1. Fill the guided form

    Answer plain-language questions about the property, the people and the terms.

  2. Preview for free

    Review your document before paying anything.

  3. Download Word and PDF

    Membership unlocks editable Word and PDF files.

What a Maintenance Request Form is

A maintenance request form is how a tenant asks the landlord, in writing, to fix something. It is addressed to the landlord or property manager, dated, and names the rental, so there is a clear record of when the landlord was told.

The form LeaseCraft builds describes where the problem is and what is wrong, how urgent it is, and whether the landlord may enter to make the repair. It asks the landlord to inspect and repair the condition as the lease and applicable habitability rules require, to acknowledge the request, and to begin within a reasonable time. A receipt section lets the landlord sign and date when the request was received.

A written request is not a substitute for calling right away about an emergency such as a gas leak or flooding. Some states set specific repair deadlines once a landlord is notified, and those deadlines differ by state.

When to use it

  • Something in the rental is broken and you want the request on record.
  • A verbal request has not been acted on.
  • You want to say whether the landlord may enter while you are out.
  • A landlord wants tenants to use one standard repair form.

What to have ready

You will need answers to these 9 required questions, spread over 3 steps. The questionnaire also has optional questions, and some answers lead to follow-ups. Your answers are kept in this browser for 24 hours, so you can come back and finish (how saving works).

  1. Tenant
    • Your name?
    • Phone to reach you?
    • Rental address?
  2. Repair needed
    • Date of request?
    • Where is the problem (kitchen, bath)?
    • Describe the issue.
    • How urgent?
    • May landlord enter to inspect/repair?
  3. State
    • Which state is this document for?

What your Maintenance Request Form includes

  • To, from, date and rental property
  • Location and description of the problem
  • Urgency
  • Permission to enter
  • Request to acknowledge and repair
  • Tenant signature and landlord acknowledgment of receipt

Why build it from your answers?

A blank form leaves you to work out what belongs on each line. The wizard asks for the facts your Maintenance Request Form needs, builds the document from your answers, and lets you check the preview before you unlock the editable Word and PDF files. The preview is free, and the files come with a LeaseCraft membership ($2.99/month or $19.99/year).

Frequently asked questions

Quick answers about this document type.

  • A dated written request shows when the landlord was told about the problem. In many states the landlord's repair obligations run from notice, so the date matters.

  • Call first. For gas leaks, flooding, no heat in winter or anything that threatens safety, contact the landlord immediately as the lease requires, then follow up in writing.

  • Yes. The form records whether the landlord may enter, and on what terms, so the repair can go ahead if you are not home.

  • Where the problem is, what is wrong and when it started, how urgent it is, how to reach you, and whether the landlord may enter. Keep a copy of the request and of the landlord's acknowledgment.

  • The form ends with a landlord acknowledgment of receipt: who received it, a signature and the date. Ask for a signed copy back, or keep proof of how you sent the request.

  • Yes. Every document you unlock downloads as a PDF and an editable Word (DOCX) file.

  • Yes. You can correct key details on the preview page up to 3 times in the first 24 hours after unlocking, and you can edit the Word (DOCX) file yourself at any time.

  • No — LeaseCraft provides professional DIY documents. Consult an attorney for complex situations.

Ready to create your Maintenance Request Form?

Start free. Downloads are included with a LeaseCraft membership ($2.99/month or $19.99/year).

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