Move-Out Inspection Checklist Generator

Records condition, damage and estimated repair costs when a tenant moves out.

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General-purpose template. Not reviewed for your state's specific requirements.

How it works

Three steps from blank form to a document you can sign.

  1. Fill the guided form

    Answer plain-language questions about the property, the people and the terms.

  2. Preview for free

    Review your document before paying anything.

  3. Download Word and PDF

    Membership unlocks editable Word and PDF files.

What a Move-Out Inspection Checklist is

A move-out inspection checklist records the condition of a rental when the tenant leaves. It notes the inspection date, whether the tenant was present, whether the property was compared against the move-in record, whether all keys came back, the cleaning, and any damage or excess wear, with photos where you took them.

A table lists each area with its condition, the damage found and an estimated cost, and a deductions table totals the estimates. The checklist says those figures are estimates from the inspection: it does not finalize the deposit. The final accounting goes in a separate security deposit return letter, which LeaseCraft also builds.

The tenant signs to acknowledge a copy and can list anything they disagree with; if they were not present or declined to sign, the checklist records that and how a copy was sent. Most states do not allow deductions for normal wear and tear and set a deadline for returning the deposit, and those rules differ by state.

When to use it

  • A tenant has moved out and you are inspecting before returning the deposit.
  • You want damage and estimated costs written down room by room.
  • You are comparing the property with the move-in checklist.
  • The tenant was not present and you need to record that a copy was sent.

What to have ready

You will need answers to these 10 required questions, spread over 4 steps. The questionnaire also has optional questions, and some answers lead to follow-ups. Your answers are kept in this browser for 24 hours, so you can come back and finish (how saving works).

  1. Parties
    • Landlord or manager?
    • Tenant name?
    • Property address?
  2. Move-out inspection
    • Move-out inspection date?
    • Was tenant present at walk-through?
    • Keys/access devices returned?
    • Compared to move-in checklist?
  3. Condition & deductions
    • Damages or excessive wear noted?
    • Professional cleaning needed?
  4. State
    • Which state is this document for?

What your Move-Out Inspection Checklist includes

  • Landlord, tenant and property
  • Condition report: keys, cleaning, photos and comparison with move-in
  • Damage by area with estimated costs
  • Deductions table with total estimate
  • Tenant comments and disagreements
  • Landlord and tenant signatures

Why build it from your answers?

A blank form leaves you to work out what belongs on each line. The wizard asks for the facts your Move-Out Inspection Checklist needs, builds the document from your answers, and lets you check the preview before you unlock the editable Word and PDF files. The preview is free, and the files come with a LeaseCraft membership ($2.99/month or $19.99/year).

Frequently asked questions

Quick answers about this document type.

  • No. It records condition and estimated costs. The deposit itself is accounted for in a separate security deposit return letter, which lists the actual deductions and refund.

  • Generally no. Most states limit deductions to damage beyond normal wear and tear, unpaid rent and similar charges. What counts and the deadline to return the deposit differ by state.

  • The checklist has boxes to record that the tenant was not present or declined to sign, and lines to note when and how a copy was given or sent to them.

  • Yes. Every document you unlock downloads as a PDF and an editable Word (DOCX) file.

  • Yes. You can correct key details on the preview page up to 3 times in the first 24 hours after unlocking, and you can edit the Word (DOCX) file yourself at any time.

  • No — LeaseCraft provides professional DIY documents. Consult an attorney for complex situations.

Ready to create your Move-Out Inspection Checklist?

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